Legal

Privacy Policy

Last updated: July 2026

Note: This document is a working draft. Have it reviewed by legal counsel before public launch.

This Privacy Policy explains how VEXA Agents ("we", "us", or "our") collects, uses, and protects personal data in connection with the website vexaagents.com and the services we provide. We are committed to handling personal data lawfully, fairly, and transparently in accordance with the General Data Protection Regulation (GDPR) and applicable data protection law.

Who we are

VEXA Agents designs, builds, and validates AI agent systems. For any questions about this policy or how we handle your data, contact us at hello@vexaagents.com. For the purposes of applicable data protection law, VEXA Agents acts as the data controller for personal data collected through this website.

What data we collect

We collect only the data we need to respond to you and to operate our services:

  • Contact form data: your name, work email address, company name, and the content of your message.
  • Basic analytics: aggregated, non-intrusive usage information such as pages visited, to help us understand how the site is used and to improve it.

Lawful basis for processing

We process contact enquiries on the basis of our legitimate interest in responding to business enquiries and in operating and marketing our services, and — where you are entering into or performing a contract with us — on the basis of that contract. Where required, we rely on your consent, which you may withdraw at any time.

How we use your data

  • To respond to your enquiries and correspond with you.
  • To deliver, manage, and improve the services we provide.
  • To maintain the security and integrity of our website and systems.

Data retention

We retain enquiry data for 24 months from the date of last contact, after which it is securely deleted, unless a longer retention period is required to fulfil a contract or to meet a legal obligation.

No sale of data; no AI training on customer data

We do not sell, rent, or trade your personal data. We do not use customer data to train AI models. Your data stays yours.

Third-party processors

We rely on a small number of trusted service providers who process data on our behalf under contract, including an email delivery provider (to transmit and receive correspondence) and a hosting provider (to serve this website). These processors are bound to appropriate confidentiality and security obligations.

International transfers

Where personal data is transferred outside the European Economic Area, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs), so that your data continues to receive an adequate level of protection.

Your rights

Under the GDPR you have the right to:

  • Access the personal data we hold about you.
  • Request rectification of inaccurate or incomplete data.
  • Request erasure of your data.
  • Request portability of your data.
  • Object to, or request restriction of, our processing.
  • Lodge a complaint with your local supervisory authority.

Cookies

We use minimal, functional cookies only. We do not use cookies for advertising or cross-site tracking.

Contact for privacy requests

To exercise any of your rights or to ask a question about this policy, contact us at hello@vexaagents.com. We will respond within the timeframes required by applicable law.